
WordCamp: Developers Swag
A few months ago, Morten told me he wanted to put together a WordCamp for web developers and asked if I wanted to help make it happen. My role? Event planning, logistics, budgeting and some other odds and ends. Yeah, ok. That sounds like fun!
Our friend Vanessa quickly jumped on board too and within a few weeks the website was up, the date was set, the conference venue was booked, a few key sponsors were on board and we had a real project on our hands.
This isn’t the first time Morten and I have worked together so we know each other’s strengths and weaknesses when it comes to organizing an event like this. Morten had also worked with Vanessa before since they organize the monthly Vancouver WordPress Meetup events together so the three of us were already off to a great start!
Pre-Planning
We originally had a much smaller budget to work with which meant that ticket prices had to be somewhere in the range of $60 — $80 to break even with a basic conference. Then, Al from Telus Shared Hosting increased the company’s sponsorship, a couple more sponsors came on board, and we got some sweet prizes from Lynda.com and Pearson Technology Canada.
Things were looking pretty good and it seemed as though WordCamp: Developers was being embraced by the tech community, but we were still really confused why one particular group of well-known WordPress community members were ignoring our e-mails. A couple of weeks ago, we finally received a reply which was less than ideal and found out that there had definitely been some miscommunication going on over there. This was probably the only non-positive part of the entire experience organizing WordCamp: Developers. After a few more e-mail exchanges clearing up some misconceptions though, all was well and they even helped us get some additional sponsorship!
As we got closer to the Speakers Dinner that was taking place the night before the conference, the list of things to do started to get longer. E-mail speakers, confirm reservations, get additional gifts, pick up notebooks and pens, wrap prizes, update budget, update contact lists, print registration lists, print evaluation forms, make volunteer schedule, writer sponsor blog posts, send venue deposit, check menu list, reply to e-mails, etc.
Speakers Dinner

Andrew Nacin, Lorelle VanFossen, Leland Zaremba and Steve Heffernan at the Speakers Dinner
When the day of the Speakers Dinner finally arrived, it was full-speed ahead running around getting last minute items, spending a lot of time at Staples printing and cutting evaluation forms and badges (shout-out to Betty at Staples Copy Centre for being uber-awesome!), and checking and double-checking the numbers, times, letters, time-slots etc. I have to give a huge thanks to Ang for helping out by making all the graphics on the name badges, signs and banner pens! You know you rock!
I was so pleased with the way the Speakers Dinner turned out — especially with how everyone was able to mingle and get to know everyone who was there. The Diamond was our venue for the night and since it was a Wednesday we had the entire middle section of the restaurant to ourselves. Perfect!
It was cool that so many of our Speakers and Sponsor Guests had flown / driven / taken a train down, over and up to Vancouver. It really said something about how much the WordPress community wanted a developer-centric WordCamp. As Morten was watching the tweet stream for #WCDev he saw that Andrew Nacin (one of our Keynote Speakers) was stuck in WA and might not be able to make it to the dinner, and at the same time Justin Sainton (one of our Speakers) had tweeted that he was driving from OR and his geotag showed that he hadn’t reached Andrew in WA yet. Yeah, I know it’s a little creepy that everyone can see where everyone else is in the world nowadays. But, it’s because of things like live Twitter feeds and geotagging that Justin, his wife and their absolutely adorable little girl were able to give Andrew a lift up to Vancouver. Awesome!
WordCamp: Developers Conference
After the Speakers Dinner we arrived home and it was crunch time with the badges, last sponsor blog posts, cheque refunds for those that had purchased tickets before the price drop, and volunteer packages. Ang, Morten and I got a combined total of about eight hours of sleep. When I woke up the morning of the conference at 5:25am, I thought “Damn, the alarm didn’t go off at 5:15am” only to find the alarm in my hand under the covers. This friends, is why I have a second alarm in the bathroom. Haha
I had been worried that the registration process might take too long even with four volunteers handing out badges and another volunteer handing our swag packages. I worried for nothing! We had the best volunteer crew ever! Registration was smooth, everyone knew where they were going next, the rooms were manned towards the beginning and end of each session, the caterers at SFU Harbour Centre were on time, the Events and Tech crew at SFU Harbour Centre were on the ball and quick to respond to everything we needed, people tweeted what they needed so I could respond to their queries and needs in real time even though I wasn’t able to leave the registration desk, and I was one happy camper. Thank yous go out to Ang, Astra, Kulpreet, Lisa and Ryan for helping out at the registration desk, Unconference Room and Segal Room! Also a thank you to Jeremy Lim for photographing the event! You can see the photos on his Flickr stream.
After Party

WordCamp: Developers Organizers and Volunteers
The whole conference went by so fast! I was only able to catch some of Alex Nelson & Beau House’s presentation, and a chunk of Mark Reale’s session on the crazy website he worked on for composer John Oswald. I can’t actually stay on that site longer than two minutes without getting a little dizzy, but listening to how it was made was trippy even for a noob like me.
Once we finished the raffle draws at the end of the day I ran down to Subeez in the hopes that I would get there before everyone else so I could hand out the drink tickets when they arrived. When I got there over a half hour early, there were already five keeners settled into the party area we reserved. Michelle and Benny from Subeez are fabulous to work with and had the food and drink tickets already prepped for our start at 5:30pm. The turnout was amazing and as the final part of WordCamp: Developers, I was able to totally relax and mingle with everyone.
Random Factoids I Learned About WordCamp: Developers Speakers & Attendees
- Andrew Nacin had worked as a fire fighter, EMT and hockey referee before becoming one of WordPress’ chief developers and he’s only 22!
- Toby McKes is 6ft 7″ and is the coolest guy I know who buys stuff from AE. Walking towards him in Gastown before the Speakers Dinner was one of the few times I’ve truly felt like a midget. LOL
- Brendan Sera-Shriar used to be known as “The Dirty P” back in the day when he taught fellow Speaker Mark Reale in school. So many jokes that can come outta that one I’m not going to even begin.
- Alex Mills came up with the handle @viper007 when he was 13. Explains a lot right? Haha.
Want to meet these guys in person? Some of the WordCamp: Developers Speakers will be presenting at tomorrow’s Make Web Not War and a bunch of Speakers and Attendees are loitering around Vancouver taking in the sights this weekend.